Community Use of School Facilities Rental Fees
NEPN/NSBA Code: KF-E
The Yarmouth community provides funding to the Yarmouth School Department to support school-related activities. The Yarmouth School Department, therefore, assesses and collects rental fees and deposits such fees into accounts that bear the expense for the maintenance, care, and upkeep of the facilities being rented. Groups using these facilities cannot defer payment by making donations for other activities. Regional organizations, which are led by Yarmouth staff members may be granted waivers from room use fees provided that no expenses are incurred by the Yarmouth School Department as a result of the use of the facilities and no fee is collected from participants to attend the meeting or event. Such waivers must be requested in writing to the Superintendent of Schools prior to the event. The Superintendent of Schools will annually publish a fee schedule for facilities use, which will establish rental rates for each of the following types of groups:
COMMUNITY USE OF SCHOOL FACILITIES RATE CHART
Category | Facility | Space | Hourly Rate |
A. Yarmouth schools and their associated, School Committee sanctioned programs | ALL | ALL | None |
B. Yarmouth Community Services programs | ALL | ALL | None*, except YPAC |
C. School-related organizations, such as booster groups or parent-teacher associations | ALL | ALL | None*, except YPAC |
D. Yarmouth-based non-profit organizations. Such groups are considered town-based if greater than 80% of its members are Yarmouth residents.
| ALL | ALL | None*, except YPAC |
E. Yarmouth-based organizations that support the arts. | YHS | YPAC | see fee schedule |
F. Non-Yarmouth-based nonprofit groups
| All schools | Cafeteria | $50.00* |
HMS/YHS | Gym | $100.00* | |
All schools | Kitchen | $50.00* | |
All Classrooms | $50.00* | ||
YHS | YPAC/Athletic Fields | see fee schedule | |
G. Commercial, profit-making activities | All schools | Cafeteria | $100.00* |
HMS/YHS | Gym | $150.00* | |
All schools | Kitchen | $100.00* | |
All Classrooms | $100.00* | ||
YHS | YPAC/Athletic Fields | see fee schedule | |
*To the extent feasible, the hours during which school facilities are used shall coincide with the
hours during which custodians are on regularly scheduled duty. To the extent after-hour use results
in overtime pay for custodians or other staff, additional costs will be the permitted user’s expense.
Custodial services are charged at the existing contract rate (overtime may be assessed) and may
include set-up, break-down, locking/unlocking doors, and general maintenance. A regular Yarmouth
School Department food services worker shall be required when renting any school kitchen facility.
Associated costs shall be charged at the existing contract rate (overtime may be assessed).
YPAC Information Sheet and Rental Fee Schedule
General Information:
Seating capacity – 501
Stage Dimensions: Proscenium Opening - 48’; Wings - 15’; Depth – 44’, including apron;
Height - 17’
Sound System: 24 channel mixing console; microphone jacks throughout house and stage; center front speaker Lighting System: ETC Lighting control system; 24 channels of control in 2 scene preset Grand Master; video monitor, 3.5 disk drive
FEE SCHEDULE – October 4, 2022
Category | YPAC Fee | Outdoor Fields Fee | Staffing Fee |
A. Yarmouth schools & their associated, School Committee-sanctioned program | No charge | No charge | No charge |
B. Community Services programs | No charge | No charge | Charge per schedule below |
C. School-related organizations, such as booster groups or PTOs. | No charge | No charge | Charge per schedule below |
D. Yarmouth-based non-profit groups
|
|
| Charge per schedule below |
E. Yarmouth-based organizations that support the arts | $300 per performance | $300 per use | Charge per schedule below |
F. Non-Yarmouth Non-Profit Organizations | $500 per performance | $500 per use plus electrical costs as determined by YSD | Charge per schedule below |
G. For-Profit Groups | $1,000 per performance | $1000 per use plus electrical costs as determined by YSD | Charge per schedule below |
Fee Schedule for Staff – for rehearsals and performances as determined by the Yarmouth School Department
Custodians - $30 per hour
Site Manager - $40.00 per hour, including preparation, set-up, and clean-up
Technical Support - $18.00 per hour minimum
Other Fees & Charges
Rehearsals - $30.00 per hour
Dressing Rooms/Locker Rooms & Cafeteria - $25.00 per room
Music Room & Flex Room - $35.00 per room
Genie Lift - $25.00
Piano (baby grand) - $50.00
Other charges may be required for lighting, sound, video, risers, etc. Such charges will be made after consultation between the lessee and the YPAC Coordinator.
Adopted: December 8, 2011
Revised: May 8, 2014, May 14, 2015, December 12, 2019
